QR code for wedding photos: how to collect your guests' pictures in one album

Contents

1. How does a QR code for wedding photos work?
2. Why use a shared album for your guests' photos?
3. Do guests need an app?
4. Where should you put the QR code at the wedding?
5. What text should go next to the QR code?
6. How do you get guests to use the QR album?
7. QR album, WhatsApp group or cloud folder?
8. What to check before choosing a QR photo album service
9. The QR album in TeAșteptăm
10. Frequently asked questions about wedding photo QR codes

A QR code for wedding photos solves this with a single point of access: guests scan the code with their phone and land on a page where they upload their photos and videos. Everything gathers in the event's album, instead of you asking for pictures person by person afterwards.

How does a QR code for wedding photos work?

The process takes a few simple steps. In TeAșteptăm it looks like this:

1. you publish your invitation, and the event automatically gets its own album and a unique QR code;
2. you personalise the code (shape, colour, background, your initials, the text under the code) and download the print-ready card as PNG or SVG;
3. you display the code at the wedding;
4. guests scan it with their phone camera;
5. they pick photos and videos from their phone and can, optionally, say who they are;
6. the files arrive in the event's album, which you see in your dashboard and download from there.

Why use a shared album for your guests' photos?

No more hunting for photos across dozens of chats

One place is easier to announce to guests and easier to check after the event.

You also get your guests' point of view

The guest album doesn't replace the photographer. Its role is different: it collects the spontaneous shots people in the room take anyway.

The code opens straight from a phone

A QR code cuts the steps between "I took the photo" and "I sent it to the couple": one scan and the guest is already on the upload page.

Everything stays connected to the same event

When the album is part of the platform where you have your invitation and guest list, there's no extra account, extra link or separate flow to set up.

Do guests need an app?

No. The guest scans the QR code and the album page opens directly in the phone's browser, with no app to install and no account to create.

Where should you put the QR code at the wedding?

• On the guests' tablesEasy to notice when people sit down.
• At the entrance, on the welcome signIntroduces the album right from the start.
• At the barPeople have a few minutes to notice the message.
• In the photo booth areaThe context explains what the code is for.
• On the menu or the order of the dayIf the design allows it, without crowding the page.
• In a message after the weddingFor those who forgot to upload on the night.

Don't display the code on its own. Add a line that says what happens after scanning: "Scan and upload your photos".

What text should go next to the QR code?

A few versions you can copy and adapt:

• Elegant

  Captured a beautiful moment? Scan the code and add it to our album. 🤍

  Copy text

• Short

  Scan. Upload. Keep the memory together.

  Copy text

• Warm

  Our wedding looks different through every pair of eyes. If you took a photo or a video you love, leave it here for us.

  Copy text

• Direct

  Wedding photos? Upload them here ↓

  Copy text

How do you get guests to use the QR album?

The code alone doesn't guarantee people will use it. Lower the effort and explain why it matters to you:

1. place the code in a few visible spots, without cluttering the décor;
2. say clearly what the guest should do;
3. print the code large enough to scan easily from the table;
4. mention the album once during the party, if it suits your style;
5. send the link again the next day to anyone who wants to add more.

QR album, WhatsApp group or cloud folder?

Ways to collect photos from guests

Option	Advantage	Limitation
Dedicated album with a QR code	Quick access and one place for the event	Depends on the limits and retention period of the service you choose
WhatsApp group	Familiar to many guests	Chat and photos get mixed up, and files are usually compressed
Shared cloud folder	Keeps files in one place	Permissions and uploading from a phone can be less intuitive
Individual messages	No setup at all	Photos stay scattered and must be collected by hand

What to check before choosing a QR photo album service

• whether guests need an account or an app;
• whether you can receive videos, not just photos;
• storage limits and maximum file size;
• how long uploads stay open and how long the album remains available;
• who can see the photos;
• whether you can download them in original quality;
• how data is protected;
• whether the QR code is easy to print;
• what happens to the files when access expires.

The QR album in TeAșteptăm

In TeAșteptăm, the QR photo album is part of the same event where you manage your invitation, RSVPs and guest list. The experience doesn't end when the party starts: the same event also gathers the memories your guests capture.

No app

Guests scan and upload straight from the browser, with no account.

Photos and videos

Photos up to 50 MB and videos up to 4 GB each, in original quality.

50 GB per event

Space is checked before every upload, so it can never be exceeded.

One code

The same QR code for every table and every printed item.

Only you see the album

Guests only see their own uploads; the full gallery is in your dashboard.

Limited retention

Uploads stay open until 2 days after the event; then you have 7 days to download the files before they are deleted automatically.

The retention period is deliberately short: the album is a place to collect, not an archive. Download the files within the 7 days and keep them wherever you keep your other memories. The album is included in the invitation price at no extra cost — more about the QR album.

Frequently asked questions about wedding photo QR codes

How do I create a QR code for wedding photos?

You need a page where guests can upload files and a QR code that opens it. In TeAșteptăm, the code is created automatically when you publish your invitation; you'll find it in your dashboard under Photo album, where you personalise it and download the card to print.

Where do you print the QR code?

On table cards, the welcome sign, the menu, the order of the day or other printed items. Always test scanning at the final size, with two or three different phones, before the event.

Does the QR code replace the photographer?

No. The guest album complements professional photography with spontaneous pictures taken by the people who were there.

Can I use the same QR code on every table?

Yes. The event has one album and one code, which you can print as many times as you need.

Can guests upload videos too?

Yes. Guests can upload both photos and videos, in original quality.

How long do photos stay in the album?

Guests can upload until 2 days after the event date. Once uploads close, you have 7 days to download the files from your dashboard, after which they are deleted automatically. The rest of the preparations, from guests to the seating plan, are in the wedding planning checklist.